1. Nakisa Lease Accounting: lease lifecycle management, reporting, and compliance
1.1 Intercompany transfer
The intercompany transfer feature was enhanced to provide a streamlined, job-based approach to transferring lease contracts between company codes. It re-recognizes the lease under the target entity while terminating the original, simplifying large-scale legal entity transfers and internal reorganizations.
This enhancement supports organizations navigating legal entity restructuring or post-go-live operational changes, ensuring cross-entity compliance with IFRS 16 and ASC 842. By automating contract re-recognition and maintaining a full audit trail, it reduces manual effort and helps maintain consistent lease accounting across entities.
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The process begins with the user running a dedicated job, applying filters to select the contracts to transfer, and entering a transfer date. The system generates an Excel file where users provide the required details for the new contracts, which is then uploaded back into Nakisa Lease Accounting. During processing, old schedules are automatically terminated as of the transfer date, and termination postings are generated. New contracts are created under the target company code with system-calculated carry-over balances, ensuring that the new contracts start exactly where the old contracts left off.
If adjustments are needed, a revert option is available to undo the entire transfer. This feature currently supports a maximum of ten contracts per job, does not support system-to-system transfers, and does not allow job cancellation. All journals up to the transfer date must be posted internally for all activation groups, and transfers are blocked if any system object is not active, has open drafts, or if the master agreement has a company code defined. Activation groups that have been previously split or use WBS cannot be transferred. After the transfer, source objects remain in active status for validation, and users must complete lease end and close workflow transitions on the old objects once the transfer has been successfully validated.
This feature provides a streamlined, compliant, and auditable way to manage large-scale legal entity transfers, reducing manual effort and ensuring consistency and accuracy across lease contracts.
In Nakisa Lease Accounting, users can create intercompany transfer jobs by entering key inputs like batch size, name, principal position, and transfer date, as well as applying filters for ERP system, lease area, business unit, and company.
In Nakisa Lease Accounting, users can view the details of an intercompany transfer, including the status, activation group details, principal position, and the activation group it was transferred to.
1.2 Managing end-of-term intentions
The new End-of-Term (EOT) framework provides a structured way to plan, decide, and act as leases approach their ROU end date. This framework introduces fields for Contractual EOT Notice Period/Date and EOT Intention, along with internal notifications and UI prompts to ensure timely action and reduce compliance risks.
This enhancement helps finance teams better align system processes with real-world lease workflows, minimizing missed actions or unintended rollover costs. It also strengthens auditability and lease lifecycle tracking, while laying the foundation for future accounting enforcement.
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Users can define Contractual EOT Notice Periods or Dates at the lease component or activation group level, while the EOT Intention field defaults to “To Be Determined.” The system automatically updates this field when Purchase, Termination, or Casualty terms are exercised. Internal EOT notifications are sent in advance of the Contractual EOT Notice Date to guide timely decisions and stop once a final intention—such as Purchase or Return—is recorded. With this framework, users gain proactive guidance and clearer visibility into end-of-term planning, ensuring smooth lease closure and compliance.
In Nakisa Lease Accounting, users can view the details of an End of Term process in Nakisa Lease Accounting, including general information such as end of term intention, contractual end of term date, and contractual end of term period.
1.3 Form management
The new form management feature introduces a powerful, configurable tool that allows users to create custom tabs, sections, and fields across all Nakisa Lease Accounting objects. This capability enables organizations to tailor Nakisa Lease Accounting to their operational and industry-specific needs. Users can define field types—including Text, Number, Date, Date & Time, Boolean, and List—set advanced inputs, establish visibility rules, and control whether fields are required, optional, open for editing, or locked for specific events. The feature supports drag-and-drop ordering, duplication, inline validation, and the ability to archive tabs, sections, or fields while retaining them in exports. Form management impacts all system objects, including Master Agreements, Contracts, Lease Components, Activation Groups, and Units, providing long-term flexibility for capturing customer-specific data and addressing a wide range of niche requirements.
By making forms highly configurable, organizations can streamline data capture, improve consistency, and maintain compliance with internal and external reporting requirements.
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Admins can access form management through the admin menu once enabled via the Nakisa Financial Organization Structure settings. To create user-defined fields (UDFs), the admin selects the target entity, adds a tab or reuses an existing system-defined tab, then creates sections within each tab and adds fields. For each field, the admin sets behavior such as whether it is required or optional, editable at any time or only during specific events, and can assign language-specific captions. Visibility can be controlled by Principal Position, Lease Area, Business Unit, or Company Code, allowing targeted capture of form information. The system enforces validation rules so fields with assigned values cannot be deleted or have their data types changed, ensuring data integrity.
Additional UX enhancements include drag-and-drop ordering, animated transitions, dynamic filtering, and scoped uniqueness for field names and captions. All configurations are completed via the front-end UI without backend scripts or manual database edits, though API creation of UDFs is still supported. Import and export functionality is fully supported, enabling long-term flexibility to capture business-specific information without waiting for product-level updates.
In Nakisa Lease Accounting, users can create forms and configure field details by setting the data type, specifying if it is a required or open field, and defining labels for various options like UK, Germany, and Italy.
In Nakisa Lease Accounting, users can find the form created previously in the master agreement and select from a dropdown list.
1.4 Job prioritization for enhanced performance
The job prioritization feature has been enhanced with a built-in mechanism that gives high-visibility, user-initiated jobs priority during ongoing workflows. Eligible jobs now skip the standard queue for faster execution, improving responsiveness and enhancing the perceived performance of the system.
This capability ensures that interactive actions—such as activation group classification or schedule generation—are not delayed behind background or mass jobs. By streamlining these critical mid-flow processes, it reduces user frustration, improves efficiency, and delivers smoother experience in key operational workflows.
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Job prioritization is applied automatically to selected user-initiated actions, including sending an activation group to assessment and generating or exporting financial schedules from the UI. Object activation events for activation groups, lease components, contracts, and master agreements, as well as all mass jobs, are not considered for prioritization, except for export tasks that are handled separately. The system evaluates each job based on its impact (e.g., number of units, duration), so smaller jobs continue through the standard queue, while high-impact user-facing jobs are prioritized and processed immediately. This logic is fully built-in and context-aware, requiring no additional configuration. Starvation protection ensures that lower-priority jobs still run in a timely manner, maintaining balance and fairness across all workflows.
1.5 Editing base indexation inputs
The base indexation inputs feature has been enhanced to allow editing of base and reference indexation rates and dates beyond inception. Users can now update these fields during activation group events such as terms and conditions reassessment, ensuring indexation calculations align more closely with real-world practices.
This update is particularly valuable for scenarios where correct indexation values need to be assigned retroactively after inception, improving both accuracy and user experience. By reducing the need for workaround, such as creating duplicate terms via lease component events, this feature streamlines processes and ensures more reliable financial data.
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At inception, users can edit indexation fields, including both rate and date. During an AG event, values can be adjusted for terms that have not yet been exercised, providing flexibility to assign current indexation values when exercising terms post-inception. Users can enter any date or rate depending on the CPI type (Local vs. Global), and the system automatically recalculates indexation payments where required. Note that as of 2025.R3, this capability is not supported in bulk, and behavior remains unchanged when migration mode is on.
In Nakisa Lease Accounting, users can edit the terms and conditions for a payment term, including entering indexation details such as the base indexation date and rate.
1.6 Cash incentive post inception
This enhancement extends support for cash incentives beyond lease inception. Users can now enter and exercise cash incentives during lease modification events, enabling better alignment with real-world business scenarios such as mid-term renegotiations, renewal bonuses, or compensation for downtime.
This update provides greater flexibility for managing cash incentives throughout the lease term, ensuring organizations can capture and account for these adjustments accurately and efficiently while staying fully aligned with accounting standards.
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At inception, cash incentive logic remains unchanged, with valid incentives tied to the ROU start date. Post-inception, users can create a lease component or activation group event and add the cash incentive, ensuring the incentive date matches the activation group modification date. The new accounting logic automatically posts the incentive to the ROU Asset instead of the Incentive Clearing account, providing accurate financial reporting and consistent handling of incentives throughout the lease term.
1.7 UI/UX enhancements
This release introduces a series of UI and UX improvements designed to make workflows more intuitive, reduce manual effort, and provide safeguards against errors. From smarter date handling to restored reporting options, pre-filled defaults, and new mass job warnings, these enhancements collectively improve efficiency and confidence across day-to-day operations.
Profile consolidation
The profile consolidation enhancement provides a unified system for managing job and reporting profiles. A single consolidated profile can now be reused across multiple jobs and reports, supported by admin-managed Global Profiles and import/export capabilities. This reduces duplicate profiles, improves scalability, and ensures consistent user experience while enabling secure profile sharing.
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Users can create one profile for multiple jobs using filtered or targeted logic, with profiles appearing only where applicable. Administrators can define Global Profiles shared via security roles, and profiles can be imported, exported, or cloned in bulk. The updated UI offers clearer navigation and consistency, helping teams manage profiles efficiently.
Term-based ROU end date calculation
Lease component definitions now support duration-based inputs. By combining an ROU start date with a lease term (months or days), the system automatically calculates the ROU end date. This eliminates manual date calculations and ensures greater accuracy during contract setup.
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When creating or editing a lease component, users will notice new input options for lease term. Entering a term alongside the start date will calculate the end date automatically. For those who prefer the traditional method, entering an end date will instead auto-calculate the term.
In Nakisa Lease Accounting, users managing lease components will find new input options for defining the lease term. When the ROU Start Date and Term (Months) are entered, the system automatically calculates and populates the ROU End Date, streamlining the lease component setup process.
“All Systems” filter in reports
Disclosure and Activity Analysis reports now include a consolidated “All Systems” filter and support multi-select values. This allows users to run broader reports without maintaining multiple profiles.
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In report setup, the system filter includes a new “All Systems” option as well as the ability to select multiple systems at once. Users can run consolidated views across systems immediately without extra profile configuration.
Default behavior for Fair Market Value/Unit and Salvage Value/Unit
Fair Market Value/Unit and Salvage Value/Unit fields now default to zero. This removes unnecessary repetitive entry and prevents empty fields from being flagged, saving time and simplifying asset data management.
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Whenever these fields appear, they will already display “0.” Users only need to update the field if a value other than zero applies, eliminating redundant manual input.
In Nakisa Lease Accounting, users can now find that new input fields for Fair Market Value/Unit and Salvage Value/Unit are pre-populated with “0.” Users only need to update the field if a value other than zero applies.
Warning dialogs for high-impact mass jobs
High-impact mass jobs now trigger warnings and additional validations. These safeguards ensure users are aware of the scale of their actions and prevent jobs that would have no effect, reducing the risk of unintended outcomes.
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When running mass operations such as import, workflow, indexation, or posting, users will see new confirmation dialogs if thresholds (15/100) are exceeded. The system also blocks jobs that would impact zero records, ensuring bulk operations remain meaningful and controlled.
2. Nakisa General Ledger: journal management, transaction enhancements, and audit-ready controls
2.1 Journal voucher reversal
The journal voucher reversal introduces both manual and automatic reversal options, allowing users to correct financial entries quickly and accurately. This enhancement streamlines month-end and year-end adjustments, reduces manual effort, and ensures clear audit trails for improved reporting accuracy.
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For manual reversal, once a journal voucher has been approved, users can now select the new Reverse button. This action automatically creates a reversing entry that mirrors the original postings — debiting what was credited and crediting what was debited — and routes the entry through the standard approval workflow. For automatic reversal, a new toggle has been added during voucher creation: Auto-Reverse in Next Period. This toggle is enabled by default, reflecting the common use of temporary adjusting entries. When enabled, users must specify a posting date for the reversal, after which the system will automatically generate, post, and approve the reversing entry on that date. This is particularly valuable for temporary adjustments such as year-end estimates or placeholder entries, ensuring the system manages both the original and reversal with full traceability and without manual intervention.
In Nakisa Lease Accounting, users can create a journal voucher with an optional automatic reversal. This feature can be toggled on or off, with the ability to specify both the reversal posting date and the document date.
2.2 Journal voucher enhancements
The journal voucher functionality has been enhanced by integrating creation and management of journal vouchers into the Ledger Transactions landing page. This redesign eliminates duplication, improves consistency with other modules, and ensures audit readiness through clearer metadata (creator, approver, timestamps), required fields, and improved validation.
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Journal vouchers can now be created, reviewed, and filtered entirely within the Ledger Transactions view, giving users a single location to manage all ledger activity. When creating a voucher, users can select either Cost Center or WBS, with the interface adapting accordingly. A name field is now required to ensure consistent identification and quick searchability, and vouchers can be filtered by name directly within the ledger page. Notes captured during voucher creation are also visible in the ledger, making supporting context easier to access. Additional improvements include defaulting the document date to the posting date for faster entry, enhanced validations to prevent unbalanced submissions, and clearer error messages for smoother corrections. Each voucher now displays creator and approver details with timestamps, strengthening traceability and supporting audit requirements. Together, these enhancements simplify workflows, improve visibility, and make journal vouchers a more integrated part of the ledger process.
2.3 Ledger transaction enhancements
The ledger transaction enhancements modernize the Ledger Transactions landing page and transaction dialogue, giving users more flexibility, visibility, and control over how they work with ledger entries. Navigation has been streamlined, contextual information is surfaced more prominently, and journal vouchers are now tightly integrated into the experience. Together, these updates create a single, powerful hub for reviewing, filtering, and managing transactions while ensuring consistency with the design and behavior of other Nakisa products.
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On the Ledger Transactions landing page, users can now personalize their view by adding or removing columns, applying multi-select filters, and accessing in-line metadata such as voucher name, state, workflow history, and direct-action buttons like Edit or Archive. Journal vouchers can also be created directly from this page, eliminating extra steps and keeping workflows fluid. The transaction dialogue has been redesigned to provide a unified, streamlined layout that supports customer-specific fields, offering clearer visibility and more flexibility when reviewing or acting on transactions.
3. Nakisa Financial Organization Structure: data integration and transaction configuration
3.1 Exchange rate copy across systems
The exchange rate copy feature introduces a new configuration option in the Nakisa Financial Organization Structure that automatically transfers exchange rates from a connected SAP system to multiple disconnected systems. This enhancement eliminates the need for manual uploads, reduces errors, and improves overall efficiency and usability when managing exchange rates across environments.
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In the Master Data Sync Settings page, users configure the source and target systems by selecting the connected SAP system as the source. Once this setup is complete, each time exchange rates are synced from SAP, they are automatically copied to the selected disconnected systems. The process can run either on a scheduled job or through a user prompt, providing flexibility and ease of use.
3.2 Configuration of new transaction types
As organizations transition from an SAP FI-AA connected environment to Nakisa General Ledger as their primary lease accounting subledger, the demand for more comprehensive transaction reporting has grown. To address this, Nakisa Lease Accounting now supports additional transaction types, closing reporting gaps and improving transparency.
The newly available transaction types include Asset Increase, Asset Decrease, Liability Increase, Liability Decrease, Indexation Asset Increase, Indexation Asset Decrease, Indexation Liability Increase, and Indexation Liability Decrease. These additions provide greater detail and clarity, ensuring clients have the visibility they need to track activity accurately within their lease accounting subledger.
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The new transaction types can be accessed on the Transaction Type Determination page within the Nakisa Financial Organization Structure.
3.3 Transaction type configuration
The transaction type configuration feature introduces a more flexible way to classify postings in Nakisa Lease Accounting. Users can now assign transaction types based on multiple criteria, including Posting Type, Business Area, GL Account, and Debit/Credit indicator. This brings greater precision and automation to transaction mapping, similar to SAP’s Movement Types, ensuring that the correct transaction type is automatically applied to each posting line item.
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Previously, transaction types could only be configured at the Posting Type level, which limited visibility and required clients to perform manual work outside the system. With this enhancement, rules for transaction type assignment can be defined in a dedicated tab in the Nakisa Financial Organization Structure using combinations of Posting Type, GL Account, Debit/Credit, and Business Area. Once configured, the system automatically applies the correct transaction type to every posting line item. These assignments appear in the output file, flow directly to SAP for posting, and are visible in the CTR transaction type field. If no rules are defined, the system defaults to the existing Posting Type–only logic, ensuring full backward compatibility.
3.4 UI/UX enhancements
This release introduces targeted UI/UX improvements that strengthen configuration controls, reduce errors, and enhance usability for both administrators and end users.
Short-term and low-value non-lease expense validation
To prevent misconfigurations, Nakisa Lease Accounting now blocks the use of Non-Lease Expense and Non-Lease Accrued Expense for low-value, short-term, and service contracts.
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In the Non-Lease Lessee Account Determination page, attempt to configure these expense types for ineligible contracts will now be automatically restricted, ensuring compliance and accuracy.
Import and export for number ranges
Administrators can now include Number Range Configuration in import and export jobs, simplifying migration and setup tasks.
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When creating an import job, select Number Range Configuration as part of the scope to quickly move or replicate settings across environments.
Validation for multiple company currencies
To maintain system integrity, validation checks in the Nakisa Financial Organization Structure now prevent multiple company currencies from being configured.
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Validation checks run both in the UI and during Excel import, automatically stopping configurations that attempt to assign more than one company currency.
Improved dropdown menus
Dropdown menus have been enhanced with sorted options, making selections more intuitive and consistent.
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Users will now see options displayed in a logical order, reducing errors and improving overall usability when navigating setup screens.
4. Platform-wide enhancements
In addition to the suite-specific upgrades outlined above, the 2025.R3 release introduces portfolio-wide enhancements across all lines of businesses, designed to elevate the user experience and streamline workflows.
4.1 Nakisa AI Assistant
The Nakisa AI Assistant continues to evolve as a built-in support resource. In this release, its responses to prompts have been enhanced with links to our official how-to videos. This allows users to not only receive written explanations when they ask a question about how to perform a task but also access clear, step-by-step video instructions. Many of these videos are hosted on Nakisa YouTube channel for easy access and reference.
4.2 Product Center redesign
The Product Center landing page has been redesigned to simplify navigation and make information more accessible. Key details such as recently viewed items and favorites are now summarized in widget form, while available products are highlighted more clearly to help users move between them with ease.
The Product Center has been redesigned, with easy access to recently viewed items and favorites.
A new update popup has also been added. After logging in for the first time following an update, users will see a summary of the new features and functionalities.
In parallel, work is underway to centralize notifications from all Nakisa products into a single notification hub, providing a clearer and more unified way to stay informed.
5. Conclusion
The Nakisa Lease Accounting 2025.R3 release delivers a targeted set of enhancements that strengthen core functionality, streamline daily operations, and provide greater flexibility for global finance teams. From improved end-of-term processes to refined journal, ledger controls, and transaction configuration, these updates reduce complexity while enhancing accuracy, efficiency, and confidence in lease accounting workflows.
With every release, Nakisa Lease Accounting continues to evolve—not only as a solution for accounting and compliance, but as a strategic platform that enables finance teams to operate more effectively, make informed decisions, achieve higher precision, reduce manual effort through greater automation.
To explore the new capabilities in detail, browse the NLA demo catalog or watch our 2025.R3 product enablement session for a guided walkthrough.
You can also access additional resources in the Nakisa Resource Center or our Nakisa YouTube channel. For personalized guidance, schedule a demo with one of our experts.
Looking ahead, Nakisa will continue to innovate with future releases introducing further AI-driven automation, advanced analytics and reporting , and collaborative features designed to drive operational excellence. Stay informed by subscribing to our monthly newsletter for the latest product updates, expert insights, and best practices delivered directly to your inbox.
